Club Affiliation

Club Affiliation

On-line Club Affiliation 2020/21 is Now Live

Gloucestershire FA announce that Clubs can start their affiliation for the 2020/21 season using FA Whole Game.

There is no change to the on-line process that was used last season And Clubs will benefit from our COVID-19 support package offering free club affiliation and subsidised insurance costs.

When logged-in to Club accounts on FA Whole Game, Secretaries will find the ‘Available – Affiliation 2020-2021’ tab on the menu on the left hand side of the screen. Clicking this will generate an eight-stage affiliation form containing live data from the current club record.

Each stage is supported by a ‘How to Guide’ video animation to help. Important requirements and information is listed below. Additional assistance is available by contacting

All new clubs will need to complete and return a blank affiliation form (available below) but once their details are registered on FA Whole Game they will be able to access the Whole Game facility. 

Need assistance?


Please take the time to fill out our survey below equality standard for sport survey june 2020

The deadline for submitting affiliation forms this year is Monday, 3 august 2020.


Once submitted, Gloucestershire FA will review the information to check that the affiliation costs and cup entries are correct.  We aim to complete this within two working days of the submission.  When verified, invoice(s) will be generated (if required) to allow you to pay the fees on Whole Game using a credit or debit card.  Alternatively, you can print off the invoice and make payment by bank transfer or cheque.  If you are sending in a cheque, please ensure that it is clearly marked with your club’s name and invoice number(s).  Please do not send cash by post.


The deadline for payment of any invoices is tuesday, 1 september 2020.


On receipt of the payments and information that your club has the required insurance and satisfies FA Safeguarding criteria, a new affiliation number will be generated and appear on the Club’s Whole Game Dashboard.


Gloucestershire FA hopes that you will take up this opportunity to use Whole Game to affiliate your club(s) for the 2020/21 season.



In order to satisfy affiliation requirements, all Clubs must have Public Liability Insurance cover of at least £10 million which can be purchased via Whole game (see attached Bluefin Sport brochure).  Please remember that the Bluefin Sport CountyCover policy only covers teams playing at Step 5 (Hellenic and Toolstation Leagues) and below.  Clubs with teams playing at Step 4 (Southern League) and above of the FA football pyramid will be required to upload a certificate of cover as evidence that Public Liability Insurance is in place for 2020/21.


Bluefin CountyCover Legal Liability Insurance purchased through us will be free. However, we suggest that Clubs take the opportunity to consider the additional Player-to-Player cover provided by the Bluefin CountyCover Plus policy. This is available at a GFA-subsidised price of £29 (was £54) for the season. (Google - ‘Ossett Town Insurance’ to see what happened at this Club).


Club teams must also be members of a players’ Group Personal Accident Insurance (GPAI) scheme that must meet Gloucestershire FA’s minimum recommended levels of cover for adult and youth teams.  For the 2020/21 season, the minimum level of Personal Accident Insurance for Gloucestershire FA affiliated clubs is the ‘Intermediate’ Cover for adult teams and ‘Superior Gold’ Cover for Youth teams available from Bluefin Sport. 


The National Game Insurance Scheme Personal Accident policy subsidy is unchanged at £5 per open age team and £3 per youth team.


The renewal of current Bluefin Sport policies is currently suspended until a restart date for grassroots football is known.  If your club is not sent a renewal reminder by Bluefin Sport, GPAI will be available to purchase at


Benevolent Fund

The opportunity to donate to the GFA Benevolent Fund is available during the affiliation. The Fund provides limited financial support for Club members injured whilst participating in affiliated football and suffering financial hardship or loss. It is not a substitute for Personal Accident Insurance but can help make a difference. The suggested donation remains £10 per adult team and £10 per youth club. Clubs should note that the Trustees of the Fund are only able to support claims from Clubs that have donated to the Fund as part of the affiliation process each season.

County Cups

The system will recognise the cup competitions teams took part in during the 2019/20 season.  Please refer to the attached ‘GFA Adult Cup Classification’ guide to determine the correct competition your team should take part in during 2020/21.


When selecting entry to GFA Cup competitions type in ‘Gloucestershire’ or the age group (e.g. ‘U14’) to start the search.


Please note that youth cups are played on Sundays and require teams to be classified with the correct format and gender as follows:-


U12 Boys – 9v9 & ‘boys’ or ‘mixed’

U13 Boys – 11v11 & ‘boys’ or ‘mixed’

U14 Boys – 11v11 & ‘boys’ or ‘mixed’

U15 Boys – 11v11 & ‘boys’ or ‘mixed’

U16 Boys – 11v11 & ‘boys’ or ‘mixed’

U18 Youth – 11v11 & ‘boys’ or ‘mixed’


U12 Girls – 9v9 & ‘girls’

U13 Girls – 9v9 & ‘girls’

U14 Girls – 11v11 & ‘girls’

U15 Girls – 11v11 & ‘girls’

U16 Girls – 11v11 & ‘girls’

Please note that we will need to assess the viability of running any Cup competitions next season once we know when grassroots football will restart.  


Safeguarding requirements

Clubs with Youth and/or Wheelchair teams should note other mandatory FA Safeguarding criteria for Club Affiliation:-



  • All youth team (Under 18 and below) and wheelchair team managers and coaches are required to have an in-date, FA accepted, Disclosure and Barring Scheme (DBS) check (within three years of issue date) at the point of affiliation.  Managers and Coaches can be named against youth teams without a FA DBS check, but affiliation cannot be approved by the County FA until they have an in-date DBS check (in line with FA regulations).


  • An individual cannot be a named manager/coach for more than four different youth teams within the same or different clubs, although they can be named as assistant manager/assistant coach for more than four teams.


For more information about FA Safeguarding requirements, please refer to guidance published by The FA at //

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