Debt Recovery

The Gloucestershire Football Association operates a system to collect football debts on behalf of affiliated clubs, affiliated leagues and other county Associations.

Football debts are defined as those costs arising directly from football activity and as such include disciplinary costs (e.g. fines), match costs (e.g. match fees), playing expenses (e.g. pitch hire) and League costs (e.g. repair to Cups). Incidental costs (e.g. club subscriptions and fund raising activities) do not fall within the scope of football debt recovery.

Football Debt Recovery is limited to £50.00 minimum total claim, except for the recovery of Disciplinary Monies from individuals.

The GFA will take action against individuals or groups of individuals.  Individuals may be pursued where they are refusing to reimburse an individual club for a qualifying debt. Where a club has folded its qualifying debts may be apportioned against registered members and officers and action taken against them individually to recover the club's debt.

The creditor is required to take reasonable steps to recover the debt before asking the GFA to take action. This includes approaching the debtor(s) personally as well as contacting them in writing to seek payment.

The GFA should be approached as soon as it is clear there is a problem.  In all cases this should be within 28 days of formal payment being requested and 112 days of the debt being incurred.

The creditor, on presenting a claim for recovery  must pay an administration fee of £25.00 per debt to be recovered in advance. This administration fee is added to the total debt to be recovered and forms part of the £50.00 minimum limit. In addition, the creditor must supply the full name, date of birth and last known address of the individuals responsible for the debt. Without this information action against a named individual will not progress.

Upon receipt of the request for assistance, the GFA will verify whether the debt is valid and notify the creditor its decision. If the GFA is satisfied that a debt exists the debt will be apportioned on a pro-rata basis and notify the individual(s) concerned. The Association may add an additional Administration Fee of £10 where an action has a single debtor or £1 per debtor where multiple debtors exist.
Individual(s) must pay the debt within 21 days of the issue of the notification letter or appeal on accordance with the appeal procedures. If payment or appeal is not received by the deadline, the individual(s) will be suspended Sine Die until the debt is paid and further notified that the suspension has been lifted. This suspension will commence from (and include) the 22nd day after the date the notification was issued.

For full details of the Football Debt Recovery Rules, please refer to the GFA Handbook.

Click on the link to download the application form.